This is your 'How To Build My Company Health-Safety-Environment (HSE) App', if you are a safety officer or an HSE advocate. We gathered examples of best practices from leading companies in the market to help you identify what can be relevant for your company - check it out!
HSE executives use Connecteam for
- Making Safety Resources Available
- Safety First: Quick and Easy Reporting
- Streamlining Safety Related Communication
- Safety Compliance
- Safety Training
1. Making Safety Resources Available
Making safety resources available for employees play a key role in creating a safe working environment. The more accessible the safety resources are, the more likely employees are to utilize it and be fluent about it. This is why many safety professionals choose to make safety related resources available in their HSE APP.
Best practices include sharing of the following resources:
- Emergency safety protocols and other safety protocols
- Safety in working with hazardous materials
- Equipment safety instructions and work-safety guidelines
- Safety videos
- Safety presentations
- Preventive measures
- Your contribution to safety in the work environment
- Risk assessment protocols
- Facility specific documentation
- 'Think Safety' - key guidelines and tips for a safe work environment
2. Safety First: Quick and Easy Reporting
Active reporting from employees is one of the best preventive measures an organization can implement to ensure safe operations. Safety professionals make it easy for employees to report in real time from the field, with a 'Safety Hazard Observation Report' available on their HSE App. The report can be customized to organizational needs and may include severity of the hazard, images, additional description, location of the hazard and more.
All entries submitted by employees are always digitally logged, can be automatically sent to a predefined email address as a PDF copy and can be exported in an Excel supported format.
Reports commonly used by safety experts include:
- Safety observation report
- Near-miss report
- Incident report
- Accident report
- HSE Audit reports (for manager and inspectors)
3. Streamlining Safety Related Communication
Communication is a fundamental element for a healthy safety culture. Continuous communication plays a key role in preventing safety incidents and dealing with them once they occur. The safety communication hub includes:
- Directory: for key safety-related personal, such as the on-duty safety officer, or the HQ safety hotline.
- Dedicated Safety Chat Channels: to streamline day-to-day communication easily and efficiently, utilizing internal groups for specific sites or small teams and professional groups.
- Realtime push notifications and updates: some examples may include incident finding reports, updates to procedures, real-time updates on prohibitions or risk factors such as a closed route or rough weather conditions.
All communication methods are measurable so you can easily know who saw the update and follow up with the people that didn't.
Easy and effective communication allow safety professionals to create continuous engagement with employees, as opposed to the classic periodical touch points once a quarter or month. It allows you to communicate on an ongoing basis, in small doses, making it more effective and easier to consume and absorb communication by employees.
4. Safety Compliance
When it comes to compliance, 'Read and Sign' forms are common, as well as periodical refresher training courses. All documents are logged and automatically sent as a PDF copy to predefined email(s) that can be customized per each form, and users can export a summary report at any time.
Read and sign documents include for example:
- Employee handbook acknowledgment
- Health and safety
- Uniform agreement
- Sexual harassment policy
- Watching safety videos and acknowledging their content
5. Safety Training
In-app training is used to reach every single employee and keep track of progress and execution of ongoing training. Different job roles will conduct their own related training based on their seniority level and position. Common training practices may vary depending on the organization and usually build upon existing training resources that will be made available under one roof of the HSE App.
Some training resources may include:
- HSE - Director and manager responsibilities
- Work at height
- Fire safety training
- Heavy equipment safety training
- Safe driving training
- Managing hazardous substances
- Manual handling