Connecteam is an extremely customizable platform, and companies from different industries are able to utilize it in unique ways according to their specific needs. Our Time Clock and Job Scheduling are two separate features that can be used separately or in sync.
Job Scheduling makes it effortless to plan and assign team members to shifts, service calls, or expected jobs, whereas the Time Clock makes it easy to track the actual work time of your team and improves your payroll process.
In this article we will go over:
Why Should You Sync or Un-sync the Time Clock and the Job Scheduler?
Now that you understand the effects of having the Job Scheduler and the Time Clock synced, it’s important to understand which of the two options best matches your needs.
Synced: Best for hourly-paid employees, where you’d like them to simply be able to clock in directly from their shift and you to be able to track that time in their timesheet.
Un-synced: Best for employees who just need to report they checked in and/or that they completed a shift or a service call to a customer. This could be relevant for non-hourly employees (salaried employees) whom you don’t need to track time for, or for hourly employees who clock in in the morning from the time clock and then need to report check-in and complete different jobs during the day and until they clock-out at the end of it.
How to Recognize if the Job Scheduler and Time Clock are Synced?
You can easily recognize if your time clock and schedule are synced when seeing this sign, 🔄 in either of them.
How to sync the Job Scheduler and Time Clock?
Performing the sync is a simple and quick action, although only admins with 'Owner' permissions are allowed to perform it.
Have both the Job Scheduler and Time Clock features activated.
Access the Job Scheduler or Time Clock you wish to sync.
In the Job Scheduler, click on 'Options' button at the upper-right corner. From the dropdown menu, select 'Sync with time clock'
OR
In the Time Clock, click on 'More' and select 'Sync with shift scheduler'
Choose an existing schedule or time clock to sync with, or create a new one.
Pro Tip: If you're new to Connecteam, the features will be synced by default if both are activated.
What happens once the Job Scheduler and Time Clock are synced, or un-synced?
Without syncing the two features:
The Job Scheduler and Time Clock will act separately: Job Scheduling for planning and publishing shifts, and Time Clock for tracking actual work time.
Employees can still check in for their shift and mark it as completed, but those actions are only for reporting purposes and would not be recorded in the employee timesheet for payroll.
When you have the two features synced, you will see that:
Users will be able to clock in directly from their shift to save the extra steps of both checking in to the shift and clocking in. All the time tracking records will be automatically documented in the time clock's timesheets.
Unified job list: The ‘jobs’ from both features will be unified and synced including all the relevant job information. Adding new jobs, editing and removing existing jobs from the schedule will affect the time clock and vice versa.
Filter users in the time-clock according to their shifts: When the two features, are synced, you can finally get a quick understanding of everyone who should be working today.
Avoid time-theft: If the time clock is synced with your job schedule, you can limit users from clocking in prior to their shift time, and even automatically clock them out at the end of their shift.
Please note: This capability is available from the Expert Operations plan
A shortcut link will be added to your synced schedule and time clock for quicker navigation between the synced features.
Have questions about the sync? Check out our most Frequently Asked Questions on the Time Clock and Job Schedule Sync here.
Need more guidance? 🙋 Our LIVE support team (at the bottom right corner of your screen) replies to ANY question.