How to Limit the Number of Form Entries

Limit total number of entries, number of entries per user and date

Shoshana Fleischmann avatar
Written by Shoshana Fleischmann
Updated over a week ago

Forms are a great tool for every team, providing tremendous value in terms of time-saving, standardization, information flow, compliance, and more. They are easy to set up and are highly adopted by team members as they make things easier for everyone. In this article, we will go over how to limit the number of Form entries, and the number of entries and set a date limit for any Form. so you can promise only the number of entries that you need will be submitted. This management tool reduces your dashboard clutter and allows you to receive the right amount of information. If you have any type of processes or forms in place that last one or a couple of days, this option will come in handy.

In this article we will go over:

How to Limit the Total Number of Entries

You can use this option to limit the total number of entries for a single Form. If you want to set up an event such as a training session and you have a limited number of seats, you can use this option. When the limit is reached, users will not be able to submit entries but the Form will still be available in the mobile app.

  1. Click on the relevant form

  2. On the top right, click on "options" and select "settings"

  3. Go to "general" and enable the "limit the total number of entries" button

  4. Adjust the number of entries to your desire and confirm on the bottom to save changes.

How to Limit the Number of Entries Per User

You can limit the number of entries each user assigned to the Form can submit. Once the limit is reached, the Form will be removed from the user's app.

  1. Click on the relevant form

  2. On the top right, click on "options" and select "settings"

  3. Go to "general" and enable the "limit the total number of entries per user" button

  4. Adjust the number of entries to your desire and confirm on the bottom to save changes.

How to Limit Form Entries by Date

Set up a date limit to submit entries. After that date, users will not be able to submit entries but the Form will still be visible in the mobile app.

Click on the relevant form

  1. On the top right, click on "options" and select "settings"

  2. Go to "general" and enable the "limit form entries by date" button

  3. Adjust the number date to your desire and confirm on the bottom to save changes.

Pro Tip: To learn more about the power of forms, click here.

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