Connecteam serves hundreds of construction companies across the globe. With our vast experience, we have compiled this list of features and capabilities that are proven to push construction companies into their digital transformation.
By the end of this article you will master the following:
- Setting up your Time Clock - Geolocation - Jobs - adjust Time Cards
- Using Job Scheduling - Quick-shift creation - Notes and chat
- Creating Workflows - End of job report, Safety hazard report, Work uniform order
- Utilizing Task management - Use Tags to manage projects or teams
- Sending Updates - Weekly update on what was done and what will be done
- Chat - activate, integrate, team chats
The time clock is where you go to track your employees working hours, manage and export their timesheets for payroll, manage PTOs, and prepare for client invoicing.
Set up Jobs - “Jobs” in Connecteam are an information layer that you track time for. These vary depending on how each company pays their employees and invoices their clients. Construction companies, depending on how they operate, might use the jobs for these 2 options:
- Jobs = Site/ client name - when working multiple sites you might want to see how many hours were spent on each site to better invoice those clients. In this case, having the employees clock into the Client or site name will give you a report of how many hours were worked on that specific site.
- Jobs = Title/roles/assets - When working long term projects where employees might spend 2-3 months on the same site without change, it might be more efficient to understand how resources were spent on the job (the different roles) in addition to the whole contract itself (the job site).
Geolocation - Activating our Geolocation for the time clock will allow you to see exactly where your employees have clocked in and out of. You’ll be able to see this in two views: on a map and as an address.
Geo-Fencing - Activating our Geo-fencing feature will ensure your employees clock in and out only when they’re on the job site. In addition to ensuring all employees are on-site, the time and money saved on all those “dead” times of employees clocking in when driving or when at home, is quite significant.
Editable Timesheet - All Your employee time cards are completely adjustable by the manager, with an option to add manager notes per shift and even export a time card as a personal PDF, or a payroll ready Excel format.
Creating a shift - When creating your shifts in the schedule, you can put 2 different information layers, Shift Title and Job. Here’s how construction companies should utilize both of these.
Jobs - These are set values that you create prior to assigning the shift, these will also correlate with the time clock jobs and will be the Job your employees clock into.
Shift Title - An additional information layer that can be added to the shift information. This is specific per the shift, unlike the job.
If you are working long term projects, it's advisable to name your jobs after your projects, this way you’ll instantly understand how many hours were spent on each project. In this case, shift titles would be the role itself (Foreman, Bricklaying, etc.)
If you’re doing short term contracts or projects, the Job would be the Task at hand (Bricklaying, sink install, etc.) and the shift title would serve as your project or client name.
After a shift has been created and published the relevant employees will be notified and will be able to access and view all details in advance. Any changes or edits that are applied on a shift will notify all relevant parties of it in real-time, and will always show the most updated information on desktop and mobile.
Workflows are your tool to both collect information from your employees wherever they are whenever, and for them to access and submit company forms and requests on the go. You can create as many workflows as you want from scratch or use one of our ready-made templates.
Below are the 3 most used workflows we see by Construction companies, plus another one on us 😉.
End of job report - an operations report for your employees or team leaders to submit at the end of each job they finish, this will allow you to uphold the standards and quality of work even when not on site (you can ask for the employees to submit a photo of the job as a part of the submission), and also show it to your client using our PDF export option, many contractors attach this to their invoice at the end of the job as proof of what was done.
Safety Hazard Report - Ticketing system - Another operational form that is always accessible to your employees on their app is if they encounter a safety hazard in the workplace, they can report it straight away so the managers that might not be onsite are notified of it. A few other workflows like this might be - Accident report, Maintenance ticket (for broken equipment) and more.
Start of shift checklist - A checklist for every employee to fill in before starting work on the site, this is to make sure he has all proper equipment and is ready to work safely and professionally.
Work uniform order - HR form- A great example of how you can move a bunch of HR forms into Connecteam and always have it accessible to the employees, with this they can request a new uniform or even Safety Gear and equipment, it all depends on how you adjust the template to your liking.
Creating from Scratch - Creating a workflow from scratch is very easily done, you can either start off from a template and edit it, or start from nothing and build a completely tailored checklist or form for your employees.
All workflows can be published to all or some users.
Quick tasks are an incredible tool to manage one-off tasks or even lists of tasks that need to be done and completed and are not necessarily framed into a shift or workflow. A task can include multiple tags.
Project/Job Management - Create a Tag and name it after the project or job you’re doing at the moment, then you can create a list of tasks that need to be done within that project (excavating, concreting the floor, framework, get timber, etc.). You can tag all these tasks with the same tag and assign them to the team. As your employees do the work, they can mark tasks as done, and can even see when someone marked another task as complete, so they know to move onto the next stage.
Team management - This works similar to the above and can work together. You can tag specific tasks with the team that they are assigned to so you, and they will understand what is part of the bigger project and what is under their own realm of responsibilities. You can even assign a task to multiple users or teams, so they can all be updated on its status.
Updates are your main channel for making periodical or one-off announcements. Not only are these easily created from your mobile app and your Manager Dashboard, you even have actionable insights as to who has seen or reacted to it. Now you can easily follow up and make sure all messages have gone through properly.
Here are a couple of examples from our premade template library:
New Teammates - one off - whenever a new employee comes in, you might want to give him a warm welcome with his team or the entire company, simply use our template for it. Upload his/her picture and publish it to all or just some teams.
Approve your timesheets - periodical - this update can be sent out before every payroll period ends. This update prompts the employees to go over their timesheets, make any requests, report any sick days and PTOs, and more. This will make life much easier for you come payday. One day after the publication you can either set up an auto-reminder or go in manually and view who has seen the update and who hasn’t and notify the relevant employees who haven’t done anything.
Our Chat feature is the best place for your daily communications. You can reach every employee freely and with no limit. Your very own business chat app that holds all your day-to-day conversations in one place - Your place. As a manager, you have full control of all team chats, permissions, and messages sent, not to mention an easy and quick onboarding experience for every new employee that is added to the account, no need to add his number into every personal phone in the company, the Chat takes care of that.
Private chats - You can send out private messages to employees through the time clock. You can do so from the Today view (if someone is late or not at the right place), or from the employee’s personal time card (if you have any questions regarding his hours).
The same goes for the job schedule, you can communicate using the chat from within an employee’s scheduled shift.
Designated team chats - You can create team chats for your employees to speak in, these could be based on their actual working teams (Ryan’s team) or the sites they might be working in, or even their rank or title (all excavators/painters). Team chats are a proven way to keep your team engaged and motivated, not to mention connected to the bigger picture.
- Here are a few group chats you should create.
- Managers team chat
- All users chat
- Chat-based on employee position/role
- Team chat
- Department chats