The job-scheduling makes it effortless to create shifts or dispatch jobs for your team and make sure they have all the information they need regarding their shift right in their mobile app such as the shift’s location, special instructions, and attached files.
Open shifts will help you build your Jon Scheduler a lot faster! You can now create open shifts and your employees can claim them on a first-come-first-serve basis.
Using open shifts means that besides scheduling the open shifts you don’t need to do any more scheduling!
The article will go over:
How to Create An Open Shift
In the Job Scheduler, you have 2 ways to create an open shift.
1. Position yourself on the shifts without users row and hover your mouse over any day, then click the plus icon (+) to add a shift:
2. Click Add shifts on the top right of the screen, then click Add single shift:
Complete the shift details: date, time, title, job, location, shift notes, and tasks. Select ‘Enable users to claim this shift’ and choose the number of available spots. Click save and publish. Take a look at how this looks below:
Now your open shift has been published!
Did you know? You can use the import shifts option on your Job scheduler to add multiple open shifts via CSV file by adding the number of open shifts in the 'number of users' column.
How do open Shifts Look in the Scheduler
Open shifts appear in the shifts without users row and will have a blue square with a number on the left upper corner, indicating how many spots are left to fill.
Open shifts are assigned on a first-come-first-serve basis. Once an employee claims a shift, the shift will be added automatically to the employee's schedule.
Be aware that the new shift is published and available for claiming only for users who are qualified for the job specified in that shift.
Share this article with your employees so they can learn how to claim shifts.
Repeating Open Shifts
If you have shifts that reoccur, you have the ability to create repeating open shifts! You can set an open shift to repeat daily, weekly, or monthly and when to end the series of those shifts. Simply check off the repeat shift option and choose the frequency:
Pro-tip: You can set an admin approval for the open shift!
Here's a guide that will show you how to do it step-by-step.
The repeating shifts capability is available from the Advanced Operations plan and above.
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