The Time Clock is a tool for easily clocking in and out of work and tracking your hours. At Connecteam, we give you the option to use the Time Clock from both your mobile app and the desktop web version! You can use either method to clock in/out, submit shift and time off requests, view your timesheets, and more, depending on your needs and your manager's setup. Let's delve into how to use the Time Clock from the desktop!
This article will cover:
Accessing and Understanding Your Time Clock
To access your time clock on the desktop web version, go to https://connecteam.com/ and log into your account. If you are not sure how to do this check out this article. Once you are logged in, navigate to the Time Clock feature from the left sidebar. If you are assigned to multiple time clocks, select the relevant one.
Once you have accessed the time clock from the desktop, you will notice the following layout:
Today's clock: in this section, you can clock in and out, start and end breaks (depending on your manager's setup), and see your total worked hours for the current day.
Requests: in this section, you will be able to view, submit, and manage all your shift, break, and time off requests.
Timesheet: in this section, you can view a summary of all your worked hours (regular and overtime), shifts, jobs, breaks, and approved time off. You can also export your timesheets and more. We will elaborate further on this later in the article.
How to Clock In from Desktop
To clock in from the desktop web version:
Go to the Connecteam login page and log in to your account.
Access the Time Clock feature from the left sidebar
Select the relevant time clock (if you've been assigned to more than one)
Hover over to the section Today's clock
Click on Clock in and select the relevant job you wish to clock into
All done! You are now clocked in. Time will start counting and will be displayed at the top.
Please note the following details to consider when using the desktop's Time Clock to track your worked hours:
Unlike the mobile app, it is not possible to switch between jobs from the desktop while clocked in. If you want to switch between jobs, you will need to clock out and then clock back into a different job.
The same behavior applies to going into breaks from the desktop. To go into a break you will need to clock out, and then click on "Start break". Once you've completed your rest time, you can click on "End break" and then clock back into the job.
💡Tip: Navigate to the "My Day Log" to view a breakdown of your day's work. It displays any breaks you've taken, along with all the jobs you've clocked into.
How to Clock Out from Desktop
Once you have finished and are ready to stop working, you can clock out from the desktop by following these steps:
Access your Time Clock from the left sidebar
Select the relevant time clock (if you've been assigned to more than one)
Then hover over to the section Today's clock where you'll see you are clocked in and the clock is running
Before clocking out, review the Shift Attachments section. Here, you can manually add any additional information about your work hours for the day, such as notes. This information will be available for your manager to review afterward. Additionally, you can fill out any other shift attachments your manager created, such as mileage logs, signatures, or file attachments, for example.
Then click on End Shift
You will be able to review the shift details and edit them.
If you need to make adjustments, press on Edit shift, then make your changes, and then press on Send for approval or Confirm hours (depending on what your manager set)
If no adjustments are needed, press on Confirm hours.
Please note: if any of the existing shift attachments were set as mandatory by your manager, you will only be able to clock out once you complete them.
How to Submit and Manage Shift Requests
If you ever forget to clock into a job or break, or need to send a time off request to your manager, we've got you! Any requests you send will either need approval from your admin or will be added automatically.
To submit a shift request from the desktop:
As you have done until now, log into your account from the desktop
Access your Time Clock from the left sidebar
Select the relevant time clock (if you've been assigned to more than one)
Then hover over to the Requests section, and choose between a shift request, a break request, or an absence (time off) request.
Fill out its details and then hit Add or Send for approval (depending on what your manager set).
All done!
To view your requests (pending, approved, and rejected), click on View your requests.
How to View Your Timesheets
To view your timesheets from the desktop web version:
As you have done until now, log into your account from the desktop
Access your Time Clock from the left sidebar
Select the relevant time clock (if you've been assigned to more than one)
Then hover over to the Timesheet section and scroll down to view the entire current pay period. Feel free to click on the date range and select another previous pay period to view your hours.
Quick Actions
Here are a few very useful quick actions you can take from your timesheets on the desktop web version:
Select empty days: this option allows you to quickly review the days in the selected pay period that are empty — where no entries exist. This ensures that these days are intentionally left blank and that no shifts, breaks, or time off have been mistakenly omitted from your timesheets.
Export: you can export your timesheets in PDF format by clicking this option. This is an example of what the exported file looks like:
Submit timesheet: this option is used at the end of a pay period when you've reviewed your timesheets and are ready to submit them to your admins so they can complete the payroll process. Please note: when you submit your timesheet, you will no longer be able to clock in or make any edits to your timesheet until you reach the next pay period. To learn more about this process, click here.
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