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Time Clock: Understanding Jobs and How to Use Them

Learn how to create and customize jobs and sub-jobs from your Launchpad.

Shoshana Fleischmann avatar
Written by Shoshana Fleischmann
Updated over a week ago

Jobs provide another layer of information to the hours your employees worked. Jobs can signify different things depending on how you run your business. Jobs may represent positions such as manager/waiter/hostess/cook. These may be customers, or projects, such as cleaning, roofing, or delivery. They can be worksites such as the location your user is working at. Creating jobs and using them in the Time Clock can help you track where your resources and hours worked were spent.

Not familiar with our Time Clock feature? Check out the Introduction to the Time Clock article.

How to Add a New Job Step by Step:

If you want to add new customized jobs, you can easily do it by following these steps:

  1. Click Time Clock in your sidebar.

  2. Click the Settings.

  3. Once the settings window opens, click jobs.

  4. Click “+ Add job”

GIF of adding a new job in Connecteam's Time Clock admin dashboard

To edit an existing job simply select the settings of an already created job, and to delete an existing job click the trashcan icon

Screenshot of add sub-job button in Connecteam's Time Clock admin dashboard

Pro tip: When adding a job be sure to set the Qualified Users, these will be the user who is able or “qualified” for this job. For example if I have a restaurant and I create the job waitress, I may select only the Users who are waitresses to be or if I have created a Smart Group for waiters then I can select that group. Please note that users will only be able to clock in to jobs they are qualified for.

What are sub-jobs, and how to create them?

Sub jobs give you the option to create jobs that are aligned and connected to the main job. Sub-jobs can be created inside the parent job and can be used in a variety of ways. For example, if you have a job that is a client with multiple locations the sub-jobs can be this location. Another example is if you have a main job which is the location of a project, but have multiple jobs at that project such as roofing, flooring or painting these can be set up as sub jobs.

To set up sub-jobs, enter the time clock and add a job as done above. Then scroll down, click on add a sub job and add the relevant sub-jobs.

Screen

When creating sub jobs it is important to make sure you qualify the relevant users. The default will be that the sub jobs qualified user settings remain the same as the parent job, however, you can change this by unchecking the user the same settings as the parent job and then selecting the relevant qualified users or smart groups

Screenshot of sub job settings in Connecteam's Time Clock admin dashboard

I the example below you can see I created a Job which is the location 678 Parker Ave a two sub jobs Demolition and Roofing

Screenshot of sub-jobs in Connecteam's Time Clock admin dashboard

How Do Jobs and Sub Jobs Look in the Today Tab and in a User's Timesheets?

When entering the today tab or the time sheets the sub jobs will appear next to the parent job. Take a look at how this looks below.

The Today Tab

Screenshot of jobs and sub-jobs on the Today tab in Connecteam's Time Clock admin dashboard

A Timesheet

Screenshot of jobs and sub-jobs on the timesheets tab in Connecteam's Time Clock admin dashboard

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