Forms are a great tool for any team, helping save time, keep things organized, and improve communication. They’re easy to set up and widely used because they make everyone’s work simpler and more efficient.
In this article, we'll explore the various limitation options in Form settings, including how to limit the total number of entries, restrict submissions per user, and set time-based limits. We'll also show you how to reset entry limits at a specified time. These settings help keep data organized, prevent overload, and ensure you collect only the necessary information within the right timeframe.
This article will cover:
How to Limit the Total Number of Entries
You can use this option to limit the total number of entries for a single Form. For example, if you want to set up an event such as a training session and you have a limited number of seats, you can use this option. When the limit is reached, users will not be able to submit entries but the Form will still be available in the mobile app unless you choose to reset it.
Access the Forms feature from the left sidebar and enter the relevant form.
On the top right, click on options and select settings.
Head over to the Form limitations tab and enable the "limit the total number of entries" button.
Adjust the number of entries to your desired limit.
How to Reset the Total Entry Limit
This option allows you to automatically reset the entry limit every set number of days, weeks, or months at a specific time. For example, if you host a weekly training event, you can reset the limit each week instead of recreating the form, allowing users to submit entries regularly.
How to Limit the Number of Entries Per User
You can limit the number of entries each user assigned to the Form can submit. Once the limit is reached, the Form will be removed from the user's app, unless you choose to reset the limit.
Access the Forms feature from the left sidebar and enter on the relevant form.
On the top right, click on options and select settings.
Head over to the Form limitations tab and enable the "Entries per user are limited to" button.
Adjust the number of entries to your desired limit.
How to Reset the Total Entry Limit
This option automatically resets the entry limit per user at a set interval—every few days, weeks, or months—at a specified time. For example, if you have a monthly event, you can limit the number of tickets each user can order per month, by allowing them to fill out the form only once a month.
Limitations by Time
The Limitations by Time option allows you to choose specific days when users can submit the form, while the Last Date to Submit Entries option sets a final deadline for submissions.
When inside the form, click on options on the top right, and select settings.
In the Form limitations, scroll down to Limitations by time.
Tick the option Entries can be made on and select the days which users will be able to submit entries.
Tick the option Last date to submit entries is, and set a deadline for submissions.
*Form Entries restrictions by day are available from the Advanced Operations Plan*
*Resetting the total entries and entries per user is available from the Expert Operations Plan*
💡Tip: To learn more about the power of forms, click here.
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