Time Clock General Settings

Set basic and default time clock settings to manage timesheets

Shoshana Fleischmann avatar
Written by Shoshana Fleischmann
Updated over a week ago

In the time clock general settings, you can set up basic timesheet settings and general default settings that will help you manage your timesheets. For example, default work hours, timesheet format, pay rate visibility, timesheet locking permissions, and more. Keep in mind that the settings are time clock-wide and will apply to every user assigned to a time clock.

To navigate to the general settings page, simply access the time clock, click the settings button in the upper left corner and the first settings page will be the general.

GIF of the Time Clock general settings page in Connecteam's Time Clock admin dashboard

Now let's go over all the sections on the General settings page:

Work Days

In this section, you can determine which days are going to be active in your timesheets. Once you toggle off a specific day, it will not show on your timesheets. If a user requests an absence, it will be considered as 0 hours.

Work Hours

The work hours function is used to set up default absence day hours. Let's say you put 8 hours on a specific day, once you or a user add an absence, the total absence will show 8 hours.

Screenshot of work days and work hours settings in Connecteam's Time Clock admin dashboard

Default Work Day Hours

The default workday hours capability was designed to define the default hours when adding a new shift from both the admin and user sides. For example, if you set the default workday hours to 09:00 - 17:00, once the user requests a shift or the manager adds a shift, these hours will be the default view.

Screenshot of daily limit setting in Connecteam's Time Clock admin dashboard

Daily Limit

Here you can configure to be notified if employees exceed the time limit and are still clocked in after a certain number of hours.

Auto Clock Out

In this part, you can set an automatic clock limit by the number of working hours. Employees who exceed the working hours limit will be automatically clocked out. This helps ensure payroll accuracy and prevent time theft.

Screenshot of auto clock out setting in Connecteam's Time Clock admin dashboard

Scheduled Vs Worked

In this section, you have the option to show the difference between scheduled hours in the schedule feature and the actual time your employee worked. You can also choose to highlight employees who worked X amount of minutes more or less than they were scheduled. This capability is only available if your Time Clock and Schedule are synced. To learn more about syncing the time clock with the schedule click here

To learn more about the scheduled vs worked capability click here.

Show Pay Rates

In this section, you have the option to allow either qualified admins or qualified admins and users to view the calculated pay. It's important to note that users will only be able to view their pay and never other users pay. Viewing pay rates on timesheets is available both from the mobile and dashboard. You can learn more on how to set up the pay rates capability here.

Timesheet Rounding

Here you can decide whether or not you would like to round your timesheet. If you enable timesheet rounding you can customize the time start and end times of shift to the nearest increments of 5, 10, 15, and 30 minutes. It's important to note that when enabling rounding changes occur to the current and past timesheets.

Timesheet & Payroll Export Format

Here you can configure your timesheets to display in either Hours & Minutes format or Decimal format according to your payroll report needs. This setting is account-wide and every admin in the time clock will see the set display in the timesheets.

Screenshot of timesheet & payroll export format setting in Connecteam's Time Clock admin dashboard

Let's explain a bit more about the difference between the two timesheet formats:

Decimal Hours Format

In decimal hours display format, an entry displaying 9 hours and 30 minutes is displayed in decimal format as 9.50 hours. The 30-minute section is expressed as 0.50 in decimal format. In most cases, payroll hours are reported in decimal hours which allows you to simply calculate total hours and multiple hours by the pay rate to obtain an accurate total salary.

Hours & Minutes Format

The Hours & Minutes display format report time as you would read it on a clock. An entry displaying 9 hours and 30 minutes is displayed as 9:30 hours.

Note: Never calculate in hours and minutes format to get the total working hours. If you use a calculator, the total hours will not match exactly with the total on timesheets since you put the numbers in the calculator in decimal. For example, 1:15 hours is not 1.15 in the calculator but 1.25.

Screenshot of decimal versus time on timesheets in Connecteam's Time Clock admin dashboard

Time Zone

The time zone settings on the time clock affect two main things. First, the pay period will end at midnight according to the configured time zone. Second, the limitations set to limit users to clock in or clock out within a certain hour will be according to the time zone in the general settings.

Screenshot of time zone setting in Connecteam's Time Clock admin dashboard

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