Time Clock General Settings

In the time clock general settings, you can set up basic timesheet settings and general default settings that will help you manage your timesheets. For example, default work hours, timesheet format, pay rate visibility, timesheet locking permissions, and more. Keep in mind that the settings are time clock-wide and will apply to every user assigned to a time clock.

To navigate to the general settings page, simply access the time clock, click the settings button in the upper left corner and the first settings page will be the general.

Now let's go over all the sections on the General settings page:

In this section, you can determine which days are going to be active in your timesheets. Once you toggle off a specific day, it will not show on your timesheets. If a user requests an absence, it will be considered as 0 hours.

The work hours function is used to set up default absence day hours. Let's say you put 8 hours on a specific day, once you or a user add an absence, the total absence will show 8 hours.

The default workday hours capability was designed to define the default hours when adding a new shift from both the admin and user sides. For example, if you set the default workday hours to 09:00 - 17:00, once the user requests a shift or the manager adds a shift, these hours will be the default view.

Here you can configure to be notified if employees exceed the time limit and are still clocked in after a certain number of hours.

In this part, you can set an automatic clock limit by the number of working hours. Employees who exceed the working hours limit will be automatically clocked out. This helps ensure payroll accuracy and prevent time theft.

In this section, you have the option to display the difference between the scheduled hours for an employee and the actual time they worked on a given day, across any job schedules they belong to. Additionally, you can highlight employees who worked a certain number of minutes more or less than scheduled.

To learn more about the scheduled vs worked capability click here.

In this section, you have the option to allow either qualified admins or qualified admins and users to view the calculated pay. It's important to note that users will only be able to view their pay and never other users pay. Viewing pay rates on timesheets is available both from the mobile and dashboard. You can learn more on how to set up the pay rates capability here.

Here you can decide whether or not you would like to round your timesheet. If you enable timesheet rounding you can customize the time start and end times of shift to the nearest increments of 5, 10, 15, and 30 minutes. It's important to note that when enabling rounding changes occur to the current and past timesheets.

Here you can configure your timesheets to display in either Hours & Minutes format or Decimal format according to your payroll report needs. This setting is account-wide and every admin in the time clock will see the set display in the timesheets.

Let's explain a bit more about the difference between the two timesheet formats:

Decimal Hours Format

In decimal hours display format, an entry displaying 9 hours and 30 minutes is displayed in decimal format as 9.50 hours. The 30-minute section is expressed as 0.50 in decimal format. In most cases, payroll hours are reported in decimal hours which allows you to simply calculate total hours and multiple hours by the pay rate to obtain an accurate total salary.

Hours & Minutes Format

The Hours & Minutes display format report time as you would read it on a clock. An entry displaying 9 hours and 30 minutes is displayed as 9:30 hours.

Note: Never calculate in hours and minutes format to get the total working hours. If you use a calculator, the total hours will not match exactly with the total on timesheets since you put the numbers in the calculator in decimal. For example, 1:15 hours is not 1.15 in the calculator but 1.25.

The time zone settings on the time clock affect two main things. First, the pay period will end at midnight according to the configured time zone. Second, the limitations set to limit users to clock in or clock out within a certain hour will be according to the time zone in the general settings.

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