We understand that payroll can be a tedious task. That’s why we’ve made it possible for you to export and print your employees’ timesheets in a variety of formats—so you can choose what best fits your business needs.

This article reviews all available options and can be used as a starting guide for you or the person responsible for payroll in your company. Before exporting your timesheets, we also recommend reviewing our article about how to prepare for payroll.

How to Export Timesheets

There are two ways to export your employees’ timesheets:

Export all timesheets under a Time Clock together
Export one employee’s timesheet individually

Export all timesheets under a specific Time Clock

From the left sidebar, open Time Clock and select the relevant Time Clock.
Go to the Timesheets tab.
Click Export (top right) and choose one of the export options (covered below)

Export an individual employee’s timesheet

From the left sidebar, open Time Clock and select the relevant Time Clock.
Go to the Timesheets tab.
Select the relevant user.
Click Export (top right) and choose one of the export options.

Both methods include the same export options and allow you to quickly generate an exported file you can print or share externally.

How to Change the Date Range

You can adjust the date range in the Timesheets tab to view and export past timesheet history.

Click the date range.
Select either:
- A predefined payroll period, or
- Custom dates by clicking the start and end dates you need
Click outside the window to save.

The timesheets will automatically update to match the selected range.

Now that you know how to export your timesheets, let's review the different options.

The Time Clock Export Options

Payroll totals (.xlsx)

This is the most summarized payroll report available. It provides a single row per employee, consolidating all their payroll-related data into one easy-to-read format. This export is designed to give a quick yet comprehensive overview of each employee’s payroll details without breaking down individual shifts or time entries.

Before exporting, you have the option to customize the report, as per your needs.

Timesheets (.xlsx)

The Timesheets (.xlsx) export breaks down hours day by day. For each day, you can see hours worked, the job the employee clocked into, and—depending on your settings—additional details such as custom fields, geolocation stamps, shift attachments, overtime, and more. This export is best for teams that want a clear overview of what happened each workday.

When exporting Timesheets (.xlsx), you can customize what’s included in the report. For example, you can choose:

To add more user fields
To add your shift attachments (if you have any)
To include different Shift Layers
To include:
- Hourly Rates
- Scheduled Shift Titles
- short codes for dropdown shift attachment
- Punch device
- Users with no entries
- day name in date column
- User name on every row
- Shift attachments on every row
- Job codes
- Pay rule conditions breakdown
- Job sub items

The exported file will look something like this.

Please note: If you include Shift Layers in your export, any layers that exist in multiple job schedulers with the same name will be merged into a single column.
For example, if you have a shift layer called “iPad” in two different schedulers, the report will merge both into one “iPad” column. This means the option to select the shift layer titled “iPad” will appear only once when customizing the shift report.

Since they have identical names, the two shift layers will merge into one column, so the option to select the shift layer titled "iPad" will only appear once when customizing the shift report.

Timesheets (PDF)

The Timesheets (PDF) export is similar to Timesheets (.xlsx) in that it splits information daily. The key difference is that it’s displayed in a more presentable, easy-to-read format. Many managers use this format to share timesheets externally (for example, with clients they want to bill).

When exporting the Timesheet PDF from the Timesheets tab, you can customize the report and include up to four shift attachments, such as:

Employee signatures
Employee notes
Manager notes
Punch Device
Punch Location addresses

When exporting for all employees, the reports will be sent to your email.

You can also export a PDF for a specific employee by opening their individual timesheet.

Here is an example of a Timesheet PDF.

Shift Report (.xlsx)

The Shift Report (.xlsx) resembles the Timesheets export, but each shift appears on its own row. This is especially useful for overnight shifts, since hours won’t be split across two separate days/rows.

Like the Timesheets export, you can customize which fields are included, and the report will look something like this.

Shift Report (PDF)

Just like Shift Report (.xlsx), if a shift crosses days, the Shift Report (PDF) keeps each shift on a single row (instead of splitting it across multiple days). It also lets you include:

Employee notes
Manager notes
Up to four shift attachments

Timesheet Audit Log

Admins can export a specific user’s Timesheet Audit Log to get a complete, downloadable record of all edits made to that timesheet. The audit log shows when a timesheet was changed (including added, deleted, auto clocked out, or any other edits to a time entry), what was changed, and who made the change—helping teams keep timekeeping accurate, transparent, and easy to verify for payroll, compliance, and dispute resolution.

To find the Timesheet Audit Log:

Open the relevant Time Clock.
Click the Timesheets tab.
Select the relevant user and open their timesheet.
Open the Export dropdown and click Audit Log.

Note: Audit log tracking begins on December 31, 2025, so any timesheet changes made before that date won’t appear in the log.

Multiple Time Clock Export

If your organization has users assigned to several Time Clocks, you can export one unified file that includes hours from multiple Time Clocks—so you don’t need to export each clock separately. From the Time Clock lobby, you can export all users’ timesheets and merge them into a combined export in just a few clicks.

To run a Multiple Time Clock export:

From the left sidebar, open Time Clock.
In the Time Clock lobby (where you see all existing clocks), click Export (top right).
Select Payroll Totals or Timesheets.
Choose the date range (pay period).
Click Get Report.
(Optional) Customize the report by adding custom fields and information (for example, an hourly rate).
Click Export report.

Please note: For the Multiple Time Clock export to work, your break and overtime settings must be identical across all Time Clocks. If they’re not identical, the unified export won’t work and you’ll receive an error message (for example, a “conflicts found” message).

To resolve conflicts, align the overtime and breaks settings across each Time Clock by going into each Time Clock’s settings and adjusting them to match. Once the settings are aligned, follow the steps above to export a unified report.

The Multiple Time Clock Export is available from the Expert plan under Operations.