The Time Clock helps you manage worked hours and streamline payroll. In the Timesheets tab, you can review worked-hour totals, analyze breakdowns (like regular hours, overtime, and paid time off), filter what you see, and take action on approvals and issues—all in one place.

How to Access the Timesheets Tab

To access the Timesheets tab and view a summary of your users’ worked hours:

From the left sidebar, navigate to Time Clock.
Click Access Clock.
Click the Timesheets tab.

Please note: Only admins with Time Clock permissions can access the Timesheets tab. If you can’t see the tab, ask your account owner to grant you permission to the Time Clock feature and to the specific Time Clock.

What Can I See on the Timesheets Tab?

The Timesheets tab displays key time and payroll data for the selected date range, and gives you tools to take action. This includes filtering options, requests and approvals visibility, export options, and detailed columns that explain how hours and pay are calculated.

Daily Totals

The daily totals allows admins to review daily totals per employee directly in the Timesheets tab for the selected pay period by presenting admins with daily columns for each weekday, giving full visibility across all employees without opening individual timesheets.

For each employee and day, the view displays:

Total worked hours - makes it easy to confirm whether employees are working standard hours or exceeding expected hours
No work recorded
Timesheet issues - flagging timesheet issues that require action
Time off taken

How To Turn Off Daily Totals

To toggle the Daily Totals on or off from the Timesheets tab, open the column tab selector and choose the Daily Totals checkbox.

Filtering Through the Timesheets

When you first open the Timesheets tab, you’ll see timesheets for all users assigned to the Time Clock for the current payroll period. You can narrow the view using Quick Filters and Advanced Filters.

You can narrow your search using filters to find specific employees by department or manager. Learn more about using the Time Clock's Quick and Advanced Filters here.

Filter by people and groups

Use filters to find specific users (for example, by department or manager). Learn more about using the Time Clock’s Quick and Advanced Filters in the related article.

Date Range

By default, the Timesheets tab shows totals for the current payroll period. To view a different period:

Click the date range selector (top left).
Choose a payroll period or set a custom date range.

Managing Requests & Exporting Timesheets

Once you’ve filtered the timesheets you need, you can manage approvals, requests, and exports directly from this tab.

View Requests

When a user submits a shift request or a request to edit worked hours, you can view and manage these requests from the Timesheets tab.

Track Approval Progress

The approval progress bar gives you instant visibility into your timesheet approval status. You can quickly see:

How many users still need to submit timesheets
How many timesheets are already approved

You can also take action directly from the progress bar:

Click the Filter icon to refine your view
Click the Chat icon to message users who haven’t submitted timesheets yet

When using the progress bar filter, you can view timesheets by:

Admin Approval status: Approved or Open
Employee Submission status: Submitted or Open
Timesheets with unresolved issues

To learn more about the timesheet approval process, see the related article.

Export

You can export timesheets in just a few clicks from Export. To learn more about export options and the full process, see the related article.

Understanding the Overview of the Timesheet Columns

The Timesheets tab includes both high-level totals and a per-user breakdown, so you can quickly review hours and then drill down when needed.

Overview of worked hours

At the top of the tab, you’ll see a breakdown of total hours worked in the selected date range for all users assigned to the Time Clock. If Pay Rates are enabled, you’ll also see total pay per date.

💡 Tip: If you have multiple overtime rules with different multipliers, hover over the Overtime total to see a breakdown by multiplier.

Timesheet columns (per user)

Each user’s row shows totals for the selected date range. Click a user’s totals to view a more detailed daily breakdown.

Total Hours: Total hours for the selected date range, including Regular Hours, Overtime, and Paid Time Off
Regular Hours: Hours worked at the base pay rate (no special pay conditions)
Overtime: Hours counted under any configured overtime rules
Paid Time Off: Approved paid time off hours
Total Pay: Total pay per user, based on the Total Hours column
User Submission: Shows when a user reviewed, approved, and submitted their timesheet for admin approval
Admin Approval: Shows when an admin approved the timesheet—this locks it for payroll and prevents users from making changes unless it’s reopened
Issues: Highlights timesheet conflicts. Hover over the red icon to see how many issues exist, then click it to resolve them

💡 Tip: To manage multiple users’ timesheets at once, use bulk actions.

Please note: You can customize which columns appear in the Timesheets tab. Click the columns icon on the far right, then select the columns you want to show.

The Job Insights

Scroll to the bottom of the Timesheets tab to find Job Insights, which provides job-level insights into worked hours.

For each job, you’ll see:

Total Hours
Total Pay
Average Hours per Shift

Please note: Totals depend on the date range selected at the top of the Timesheets tab. If Pay Rates are not enabled for the Time Clock, the Total Pay value will appear as 0.

To open the full Job Insights view:

Scroll to the Job Insights section.
Click View All (top right).

FAQ

Why can’t I see the Timesheets tab?
Only admins with permission to the Time Clock feature (and the specific Time Clock) can access the Timesheets tab. Ask your account owner to update your permissions.

Can I view a previous payroll period or custom dates?
Yes. Use the date range selector (top left) to choose a different payroll period or set a custom range.

Why does Total Pay show as 0 in Job Insights?
If Pay Rates aren’t enabled for the Time Clock, pay values will appear as 0 in Job Insights.