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How to Print Your Weekly Schedule

How to print your schedule as a PDF file.

Adva Deuitch avatar
Written by Adva Deuitch
Updated over 12 months ago

Once your schedule is ready, you can make it easily available to anyone, by printing it. You can print a physical copy and display it in the office or save it as a PDF and send it via email to clients, sites, contractors, and more. 

How to Print the Schedule

  1. Access the Job Schedule lobby on the desktop from the left sidebar

  2. Click on Access schedule

  3. Then click on Actions and choose Print Week

  4. A customization window will pop up, allowing you to choose the information you want to include in the final document. Let's take a closer look at the specific details you can select:

    1. Details originated from the job scheduler

      1. Published shifts

      2. Draft shifts

      3. Unavailabilities

      4. Prefer to work

      5. Time Off

      6. Empty rows

      7. Unassigned shifts

      8. Remove users column (agenda view)

    2. Additional user details (any of the existing user details you have such as Employment Start Date, Birthday, Department, etc)

  5. Once you have made your selection and customized it to your liking, click on Download

💡Pro tip: We highly suggest you try the Agenda View by selecting the option 'Remove users column (agenda view)'. It will remove the leading column on the left (whether it is by users, jobs, or layers) and everyone's schedules will be merged for a cleaner general overview of the week. This is what it will look like:

Viewing Options for Printing the Schedule

You can print the schedule in any of our viewing options: Users, Jobs, or Layers.

  • User's View: To print the schedule in the user's view make sure you select the 'View by users' and then continue to print the week.

    • This is what the printed schedule will look like using the user's view:

  • Job's View: To print the schedule in the jobs view make sure you select the 'View by jobs' option and then continue to print the week.

    • This is what the printed schedule will look like using the jobs view:

  • Layers View: To print the schedule in the layers view make sure you select the 'View by iPad' option, for example, and then select the print week. Keep in mind this view will only appear as an option if you have any Shift Layers created and, the name of the view, will also depend on your setup.

    • This is what the printed schedule will look like using the layers view:

That's it! The file will be downloaded to your computer’s Downloads folder.
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​​Please note: The option to print the schedule is only available when using the weekly view. On the daily and monthly view, you have the option to export the schedule.

*Print Week is available from the Operations Basic plan*

Need more guidance? 🙋 Our LIVE support team (at the bottom right corner of your screen) replies to ANY question.

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