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How Do You Send An Event Reminder?
Victoria Levin avatar
Written by Victoria Levin
Updated over a week ago

Connecteam's Events is an easy-to-use calendar-based feature for creating, managing, and spreading company events to employees! Being able to keep track of who is attending and also reminding them about the upcoming event is essential to making sure it all goes as planned.

This article will cover:

How to Remind Employees to RSVP

Understanding the number of attendees the event will have is essential, which is why it is ideal to make sure all invited employees RSVP a certain amount of time before the start of the event. There are two ways you can remind users to RSVP, let's explore each below!

Option 1: From the Event Settings

To set a reminder for users to RSVP from the event settings:

  1. Access the Events feature from the left sidebar

  2. Click on the specific event

  3. Click on the Options button from the top right corner and select the Settings option

  4. Navigate to the Reminders tab and make sure to check the box next to the option Send a reminder to users that didn't register and set the number of minutes, hours, or days before the event deadline for registration you saw on point 4 above.

  5. Then click on Save and that's it! The user will receive an automatic reminder to RSVP at the selected time.

Option 2: Send a Manual Reminder Anytime

To send a manual reminder at any time you wish:

  1. Access the Events feature from the left sidebar

  2. Click on the specific event to access it and scroll down until you find the list of invited users. 

  3. Click on the Filter button on the left side and filter the invited users for those whose "Status" "is" "Did not respond".

  4. Then select all of them by ticking the left box. Click on Actions, and select Notify.

  5. Write a custom message and then click Confirm and send

  6. The users who have not yet RSVP for the event will get a push notification reminding them to do so!

How to Remind Attendees of the Upcoming Event

Employees are busy, often juggling demanding schedules and numerous responsibilities. That's why it's important to remind them of upcoming events, especially if they have confirmed their attendance. This helps ensure they take the time to plan their work schedules for the week accordingly and remember to attend and enjoy! 

There are two ways of reminding attendees of an upcoming event, let's explore each of them below!

Option 1: From the Event Settings

To set a reminder for attendees about the upcoming event from the event settings:

  1. Access the Events feature from the left sidebar

  2. Click on the specific event

  3. Click on the Options button from the top right corner and select the Settings option

  4. Then, navigate to the Reminders tab and check the box next to Send reminder to attending users. Set the number of minutes, hours, or days before the event starts when you want the reminder to be automatically sent.

  5. Click on Save and that's it! Users who have confirmed their attendance will be automatically reminded at the selected time.

Option 2: Send a Manual Reminder Anytime

To send a manual reminder to the event attendees at any time you wish:

  1. Access the Events feature from the left sidebar

  2. Click on the specific event to access it and scroll down until you find the list of invited users.

  3. Click on the Filter button on the left side and filter the invited users for those whose "Status" "is" "Attending".

  4. Then select all of them by ticking the left box. Click on Actions, and select Notify.

  5. Write a custom message and then click Confirm and send

  6. The users who have confirmed their attendance will get a push notification reminding them about the upcoming event!

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