The Events feature in the Connecteam app is a calendar-based resource that can be used to notify, manage, track attendance, and communicate about internal company events. Gone are the days of employees missing company events or being inadequately prepared for an event with the Events feature!
In this article, we will go over
What Are the Benefits of Having a Company Event?
Events validate your employees, boost morale, create a more productive team, and lead to a better, more positive workplace. Connecteam's events feature will help ensure every event succeeds and might motivate you to create more!
How can this feature enhance my company's events experience?
On the event page, people can discuss the event and raise questions, and managers can answer for everyone to see
You can create a "buzz" by encouraging people to share their excitement using different media and gifs.
If there is a change or update, everyone can see the most updated event information, so you don't have to worry about people "missing the email."
People can mark their attendance so you know how many people to expect and plan accordingly.
After the event, people can share their thoughts, experiences, and even pictures and videos! This will always be accessible for everyone for future reference.
What Can Events Be Created For?
Events can be created for special occasions like conferences, birthday parties, upcoming company trips, online company meetings, holiday parties, or anything else that allows your employees to gather in a place to hang out after work. It can also be used for day-to-day events, such as team meetings, company get-togethers, company happy hours, and more.
How to Create an Event
To create an event:
Login to your admin dashboard
Access the Events feature from the left sidebar
Click on Add New at the top right of your screen.
Enter all the details of your upcoming event:
Select a start date and time, and also the end date and time if you need
Choose the relevant time zone
Add a cover photo - either select one of our covers or drag and drop one from your desktop files
Add the event title
Add a description that can include attachments (images, files, and shortcuts)
Then add the event location if you need
Continue with the next step where you can set the Registration settings:
Choose the number of spots available in the event, which can be unlimited or limited
Decide the deadline for registration
Decide which responses statuses will be available to the users on the event
Choose if you'd like to display who is attending the event so other users can see
Continue with the next step and assign the event to either smart groups or selected users
Review the event's final publication settings and confirm them when you are ready! Take a look at the complete process below.
Please note: events can be created only from the dashboard and not the mobile app. If you cannot see the Events feature in the sidebar, it may be because it was not activated. To activate the Events feature, scroll down to the Communications section in the left sidebar, click on Add new and click on the + sign next to Events.
Who Can Create Events?
Events can be created by an admin with permissions to the feature and assigned to specific users, an entire group, or even the whole company. You can even decide which admins have access to specific events, giving each admin access to insights for only the event that they need to know about. If you want to learn more about how setting these admin permissions works, check out this article.
Stay Involved with Employee Attendance Tracking
Do you have employees who certainly know that they are attending, are not sure yet, or know that they are missing out on the event? With the "yes," "no," and "maybe" statuses, you will gather amazing insights into who is attending the event so you can make sure you prepare accordingly. You can see in the screenshot below how many people are attending, not attending, and maybe attending. This helps our organizer know how much pizza to order, which is cost-saving and efficient with plenty of ease!
The Table View
By scrolling down, you can see an exact list of the employees that have been invited to the event and their status (Attending, Maybe Attending, Not Attending, or Did not Respond), and the number of sports they reserved. Like most things, this list is exportable, allowing you to provide these details to anyone necessary.
How Do Mobile Users See Events?
Your employee will see and engage with the event on their mobile device. Here are the different ways your employees can engage:
View the details of the event
Confirm if they are attending (or not)
Add the event to their calendar
Communicate about the event directly on the post
Upload media such as pictures, videos, and more
Here's how it looks:
How to Share Events Externally
If you want to ensure users view and RSVP to the event, you can share a link to the event anywhere you want! By sharing links with your users on other platforms (such as by WhatsApp or SMS), users won't miss important events and it'll easily increase engagement. When the user clicks on the link, they'll be taken to the feed's dedicated event page.
To copy an event's link, on the admin dashboard go to the Events feature on the sidebar and click on the name of the event. Then, click on Options and select Copy link.
💡 Tip: By using an external converter, you can convert a URL into a QR code!
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