Our Rewards feature is a powerful tool for recognizing your employees' achievements. Admins with relevant permissions can purchase tokens and send them to employees they wish to reward, who can later exchange them for gift cards at various local stores and businesses. Considering this involves managing and spending company money, we understand how carefully you must use this feature. To manage this responsibly, you can set an admin budget and manage how many tokens each admin can access. By distributing the purchased tokens among your admins, you ensure that no single admin has access to the company's entire rewards balance and that each manager has equal opportunities to reward employees without the budget runs dry.
In this article, we'll cover:
How to Activate the Admin Budgets
To activate/turn on the admin budget:
Navigate to the Rewards feature from the left sidebar
Go to the Admin Budget tab
Click on Turn on
All done - you have now activated the admin budget capability!
Once you activate the admin budget, you will automatically view a list of the admins who have permission to send tokens.
If no admins appear, chances are that no admin has been given those permissions yet, so feel free to adjust them - click here to learn how.
How to Set and Manage an Admin Budget
After activating the admin budget and receiving the list of admins who can send tokens, you will notice that, by default, each of them has an unlimited budget of available tokens to use. Meaning that they can access the total balance of tokens you have.
To set/create an admin budget:
Access the Rewards feature, then the Admin budget tab
Hover over the relevant admin, click on Manage budget, and Set a budget
You'll be able to see the budget left in your company's balance and, based on it, write the amount you'd like to allocate to this admin.
Once you are done, click on Set budget.
As you distribute your company's token balance among your admins, the overview will reflect this. See the example below, where the company has 60 tokens in its balance, 24 of which have been allocated to specific admins, so only 12 tokens remain under the total balance that has not been allocated.
Once you've set your admin's budget, it's important to know how to manage it further. You can view and edit it anytime by clicking on Manage Budget again and selecting one of the following options:
Allocate budget: This option allows you to add more tokens to their existing budget
Set as unlimited: This option will give them an unlimited admin budget and access to the company's total token balance.
Reset budget: This option will decrease their balance to zero, and all the tokens will be moved back to the company's balance.
Notice how you can view the budget history, including who managed their budget, when, what action was taken from the three options above, and what their remaining admin budget was after each action, as illustrated below.
How to Deactivate the Admin Budget
To deactivate/turn off the admin budget:
Navigate to the Rewards feature from the left sidebar
Go to the Admin Budget tab
Click on the three dots next to the "admin budget" title and Turn off budgets
All done - you have now deactivated the admin budget capability!
*The ability to create an admin budget is available from the Expert plan under the HR hub*
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