If your company has a more flexible workforce that works depending on shifts or based on job demand, you might need to allow employees to clock into both scheduled shifts and without any shifts. To achieve this, you can adjust the settings of the time clock to allow both types of clock in/out and also determine which devices they can do it from—the mobile app, desktop, and/or kiosk app.

Once you set it up, as illustrated above, the employee will be able to clock into either any of their scheduled shifts for today or without any shifts at all by selecting one of the jobs for which they are qualified. 

Let's say you are a construction company that needs to ensure employees can only clock in when they arrive at the construction site, or you are a cleaning company that requires cleaners to only start the clock when they reach the client's home. Then, you can set up a geo-fence around your work location.

Now, employees will know if they are required to be in a specific location in order to clock in. Our Time Clock displays a map, making it easy for them to see where they are located in relation to the geofenced area.

When you review your employee's timesheet, a column highlights the difference between the scheduled and actual worked hours. If you click on it, you can compare these times and, if needed, even chat with the user directly from here to warn them.

When it's time to conduct payroll, employees can review their timesheets from either their mobile app or desktop and click on 'Submit timesheet'.

Then, admins can filter their view of their timesheets so they only see those that have been submitted by the employee. Enter each, review their worked hours and any approved time off they have, and ensure everything is accurate and ready. To finalize the process, approve their timesheets.

The employee will instantly know their timesheet has been approved.  

✨ Learn more about this capability by clicking here. 

If you ever need a customized report—whether to match your payroll provider's template, view specific information, or fulfill a request from another department or client—you can easily create a custom export. Simply choose the type of report you need, whether it's a Timesheet or Shift Report, and make the necessary adjustments. You can add or remove columns, change their order, and rename them to suit your needs.

Whether you're transitioning from your old software to Connecteam or moving away from pen, paper, and piles of documents, you can fully take advantage of the import capability. For example, if you have a new group of clients and need to add them as jobs, you can easily import them in bulk with just a few clicks.

The same goes for shifts. Let's say that you are switching from an outdated software to Connecteam. You can easily import the shifts in bulk, transferring all employee schedules in just a few clicks without the need for manual entry. 

✨ Click here to learn more about importing shifts and here to learn about importing jobs.

Your employees can easily set their work preferences on the go and include notes for added context.

With a single setting, your scheduling process becomes much easier, as illustrated below. You’ll know in advance when employees are unavailable due to personal reasons, like doctor’s appointments, and when they prefer to work—helping you create a schedule that works for everyone. 

 ✨ Learn more about this capability by clicking here.

Let’s say one of your employees has a scheduled shift tonight but falls ill and can’t work. Instead of stressing over finding a replacement or relying on the admin to individually message all qualified employees, the employee can simply send a shift replacement request to all available and qualified colleagues in one go.

Let’s say you have five 'supervisor' shifts next week, and multiple employees are qualified for the role. You want them to claim one or more shifts that fit their schedules. Only employees qualified for the supervisor role will be able to view and claim these open shifts.

The admin can review the requests and approve or reject them, confident that only qualified employees have claimed the shifts.

Create a single shift, a daily schedule or a weekly schedule and then save it as a template and use it as many times as you need in the future. You can access all the templates from the same place on your schedule. Drag and drop the one you need directly onto your schedule and enjoy the simplicity and efficiency of the scheduling process.

The same applies to recurring shifts. For jobs that occur regularly—whether daily, weekly, or monthly—you can create a single shift and set it to repeat.

✨ Click here to learn more about schedule templates and click here to learn about repeating shifts.

Let's say you offer cleaning services and one of your loyal clients who has multiple office spaces wants to know the schedule each of them. You can create a filtered view of the schedule, so that only the relevant shifts are displayed and then share the live link to the schedule. As illustrated below, the client will be able to view planned work hours and timelines in real time for each of their office locations. 

When filling out a form, the employee will instantly know if it's anonymous. So certain sensitive topics, such as giving feedback on managers or shift supervisors, are ideal instances when making the form anonymous will be beneficial.

It will encourage better feedback and more frequent entries.  

This way the employee will not be able to submit their entry unless they complete it, as illustrated below.

Let’s say you are supervising an employee on patrol duty and need them to fill out a form for their shifts, including live pictures at specific checkpoints. You can set the image source to allow only the camera for capturing these photos.

When the officer reaches the checkpoint and takes the picture, they won't be able to upload it from their gallery; they will need to capture it live using their camera.

The remind can either be recurring or a one time reminder. If you need a form to be completed by a certain deadline, it's important you set these reminders. All employees who haven't submitted the form yet, will be notified.

For example, let's say you only want employees who are qualified to do supervisor shifts to be able to create tasks for other users. You can set this up from the Quick Tasks User Permissions.  

Take a look at the comparison below to understand how the quick tasks would look for a shift supervisor compared to another employee that doesn't belong to this group.

If there are certain tasks that are no longer relevant, avoid having to access them one by one to archive or delete them. Simply select the box on their left side, go to the Actions menu, and archive them in bulk.

Let’s consider a construction company where a specific employee is responsible for conducting safety inspections on job sites every week. By creating a recurring task for these inspections, admins can ensure the team receives timely reminders to complete them as scheduled. You can even set the task to end on the last day the construction project is expected to be completed.